Prism Language Solutions provides translation and interpreting to US companies that employ, sell to or negotiate with people who do not work in English: HR and policy documents for a multilingual workforce, contracts and corporate records, financial statements for investors and regulators, marketing and product content for new markets, and interpreters for meetings, audits and town halls. Corporate clients work on account with a rate card, a named project manager and a maintained terminology base, and receive a written quote within 60 minutes during business hours.
Last reviewed September 11, 2026 by Sarah J, Prism Language Solutions
Corporate translation fails in a predictable way: the same term translated three different ways by three vendors over two years. The employee handbook says one thing, the safety poster another, the benefits enrollment guide a third, and the HR manager who ordered them cannot read any of the three. The fix is not a better translator for the next job. It is a glossary and a translation memory that belong to the company, are used on every job, and are handed over if the company ever leaves. That is how we set up every corporate account, and it is the reason a fourth document costs less than the first.- Certified translations prepared to meet USCIS requirements
- Human linguists only, matched to the subject
- Fixed written quote within 60 minutes in business hours
- One office in New York, linguists in every state
HR Document Translation: Handbooks, Policies and Training
The HR set is where most companies start. Employee handbooks, offer letters, benefits enrollment materials, harassment and safety policies, disciplinary notices, training decks and the acknowledgment forms that employees sign. A policy an employee cannot read is hard to enforce and harder to defend, so the translation has to be complete and the acknowledgment form has to match the policy word for word. Our document translation team returns these in the original file format (Word, PowerPoint, InDesign, the LMS export) with layout intact, and the company glossary fixes the terms: the word for “at-will”, “paid time off” and “supervisor” is the same in every document from then on.
Spanish is most of the volume for US workforces, followed by Chinese, Vietnamese, Haitian Creole, Portuguese and, in specific industries and regions, Burmese, Karen, Somali and Nepali. Where a workforce speaks a language with low literacy in its written form, we say so and suggest an audio or video version of the training instead of a document nobody will read.
Contract Translation for Cross-Border Business
Supply agreements, distribution and licensing deals, NDAs, employment contracts for staff abroad, terms and conditions, and the corporate records (articles, bylaws, board minutes, powers of attorney) that a foreign counterparty, bank or registry asks to see in its own language. Our legal translation translators work in the legal register of the target country, keep defined terms capitalized and consistent throughout, and preserve the structure clause by clause so the two versions can be read side by side. Where a contract states which language governs, we say so on the translation. A certified translation with a signed certificate is supplied when a registry, court or bank requires one, and apostille handling when the document is going abroad.
Financial Statement Translation for Investors and Regulators
Annual reports, audited financial statements, management accounts, investor presentations, due diligence data rooms and the tax and banking records a subsidiary sends to its parent. These are translated by linguists with accounting backgrounds who know that a balance sheet line item has one correct rendering, not several, and that the notes to the accounts are where the translation errors hide. Numbers, dates and currency formats are converted to the target convention or left as they stand, whichever the reader expects, and we confirm which before starting. A bank statement translation for a single transaction or a loan file is handled on the per-page rate; a full annual report is priced per word with a fixed delivery date.
Marketing and Product Content Translation
Websites, product descriptions, packaging, app strings, help center articles, sales decks, brochures and campaign copy. This is the work where a literal translation is wrong, and where the brief matters more than the source text: who the reader is, what the brand sounds like, and which terms are fixed by the product. We ask for that brief once, keep it with the glossary, and assign a translator who writes marketing copy in the target language rather than a legal translator moonlighting. For sites and software, our website localization team works in the content system or from an export, handles string length and date and currency formats, and returns files that import cleanly. In-country review by your own distributor or sales team is built into the schedule when you want it.
Meeting Interpreters for Negotiations, Audits and Town Halls
Interpreting for business divides into three jobs. A negotiation, a board meeting or a supplier audit needs a consecutive or whispered interpreter at the table who knows the industry and has signed an NDA; we staff those with on-site interpreters from linguists based near the meeting, in New York, Chicago, Houston and other metros. An all-hands, a training day or a shareholder meeting with a large audience needs simultaneous interpreters with booths or portable receivers so the meeting runs at normal speed. A recurring weekly call with an overseas team, an HR investigation interview or a customer escalation is a video remote or phone interpreting job, billed by the hour or the minute with no travel. We ask for the agenda and any slide deck in advance so the interpreter arrives with the terminology already learned.
Terminology Management and Translation Memory
Every corporate account gets two assets that belong to the client. The glossary lists the company’s product names, job titles, defined terms and preferred renderings in each language, approved by someone on your side, and every translator on the account is held to it. The translation memory stores every sentence we have translated for you, so a revised handbook or a new version of a product page is priced on the changed text only and the unchanged text comes back identical to last time. Both are exported to you on request in standard formats. The practical result is lower cost from the second job onward and a company voice that stays the same across documents, years and translators.
Corporate Account Terms and Business Translation Rates
Companies that send regular work are set up on account: a rate card per word and per hour, a named project manager, purchase order or cost center billing, monthly consolidated invoicing, and an NDA signed before the first file arrives. As a US market guide, general business content in a common language pair runs $0.10 to $0.16 per source word, legal and financial material $0.14 to $0.20, website and software content with terminology management $0.14 to $0.22, and on-site business interpreting $45 to $75 per hour with a two-hour minimum. Guide ranges are on the pricing page; the written quote is the price, and volume and translation memory reduce it over time. Rush translation is quoted before we start. Open an account through the contact page or send a first document through the quote form. Litigation work for corporate counsel is covered on the law firms page.
Ready to start? Send the document or the booking details through the quote form, call +1 (833) 282 8883, or email info@prismlinguistics.com. You get a fixed written price within 60 minutes during business hours.