Translation Services for Law Firms, Hospitals and Businesses

Prism Language Solutions provides translation services for law firms, hospitals, courts, schools, immigration attorneys and businesses, and books the interpreters those organizations need for depositions, patient visits, hearings and parent meetings. Each document goes to a human linguist working into their native language, is certified when the recipient asks for it, and is priced in a written quote within 60 minutes during business hours. Organizations with regular work are billed on account against a purchase order or matter number.

Buying language work for an organization is not the same job as ordering one translation for yourself. You answer to a partner, a compliance office or a budget holder, the same request returns every week in a different language, and the vendor has to fit a matter number, a cost center or a purchase order. A paralegal assembling an I-130 packet and a hospital language-access lead covering a night shift in Tigrinya want different things from us, which is why each sector below has its own page.

If you already know which service you need, the full list is under our translation services. This page is about how each kind of organization buys them, and where the process usually breaks.

• Certified translations prepared to meet USCIS requirements
• Human linguists only, matched to the subject
• Fixed written quote within 60 minutes in business hours
• One office in New York, linguists in every state

Translation and Interpreting Services by Industry

Pick the page closest to your organization. Each one sets out the rules that create the demand in that sector, the documents and assignments we see most often, and the account terms that go with them.

• Translation and Interpreting for Law Firms
• Translation for Immigration Attorneys
• Medical Interpreting and Translation for Hospitals and Clinics
• Interpreting and Translation for Courts and Government Agencies
• Translation and Interpreting for Schools and Universities
• Business Translation and Interpreting

Legal Translation for Law Firms and Immigration Attorneys

What goes wrong for firms is rarely the language itself. It is a surname transliterated one way on the birth certificate and another way on the passport, because two vendors handled the two documents a month apart. The fix is dull and effective: one family file or one matter stays with the same linguist, and the spellings are agreed once.

Medical Interpreting and Patient Document Translation for Hospitals

Any health program that receives federal financial assistance is covered by Section 1557 of the Affordable Care Act. Its rule at 45 CFR 92.201 requires language assistance, including a qualified interpreter, provided free of charge to patients with limited English proficiency. That is why a language-access office books a professional interpreter rather than pulling a bilingual nurse off the floor, and why consent forms, discharge instructions and patient rights notices should be translated well before the morning they are needed.

Linguists on hospital assignments are background-checked, and individual interpreters may hold CCHI or NBCMI certification; we tell you which credential the person assigned actually holds. The hard requests are the rare ones. A Chuukese speaker in the emergency department or a Mam-speaking mother on the maternity ward is exactly when an in-house roster runs out, and that is the call we are set up to take.

Interpreters and Translation for Courts, Schools and Public Agencies

Courts, state and county agencies and school districts that accept federal funds share one obligation: Title VI of the Civil Rights Act, which the Department of Justice reads as requiring meaningful access for people with limited English proficiency. A court usually calls an outside agency when its staff and contract interpreters cannot cover a language. For many rare languages no state runs a certification exam, so the judge qualifies the interpreter on the record. Agencies also need vital notices and forms translated, often ahead of the hearing where an interpreter will be booked as well.

Schools carry one more rule. Under IDEA, a district must take the steps needed for a parent to understand the IEP meeting, including arranging an interpreter for a parent whose native language is not English (34 CFR 300.322(e)). On the other side of campus, registrars and admissions offices need certified diploma and transcript translations from international applicants.

Business Translation for HR, Contracts and Finance Teams

Companies buy translation for the people they employ, sell to or negotiate with. The usual jobs are employee handbooks and safety policies for a multilingual workforce, contracts with a foreign partner, and financial statements or corporate records requested by a bank, auditor or regulator abroad. Interpreters get booked for negotiations, site audits and all-hands meetings.

Recurring content is where a business account earns its keep. The same linguists and an agreed glossary stay with your company, so a policy term your handbook defined in Spanish last year reads identically in this year’s revision, and nobody in HR has to reconcile two versions.

Translation Vendor Accounts, Purchase Orders and Invoicing

Firms, hospitals, courts, districts and companies that send regular work are set up on account. You get one point of contact, a rate card agreed before the first job, your purchase order or matter reference carried on every invoice, and consolidated monthly billing on net 30 terms. Wherever possible the same translators and interpreters stay on your work, so terminology and familiarity build from one assignment to the next. Requests for vendor registration, a W-9 or a certificate of insurance come back promptly; send them through the contact page.

Questions we get asked